Faster Transcript Ordering for Scholarship Funds

Get Started with Third-Party Ordering for Ed Orgs from the Clearinghouse

Scholarship deadlines come and go quickly, leaving hardly any time for your scholarship fund to wait for students to send their transcripts. Even if you can rely on students to order and send their own transcripts, it can cause additional work for you later. What if they do not order the documents correctly? Or what if there is a problem with the file type? Your staff will need to follow up.

The National Student Clearinghouse has an easier and faster solution for ordering students’ transcripts — Third-Party Ordering for Educational Organizations.

What is Third-Party Ordering for Ed Orgs?

Third-Party Ordering for Ed Orgs is a secure hub that enables educational organizations, such as scholarship funds, to order transcripts from colleges and universities on a learner’s behalf (with their consent). The Clearinghouse acts as a trusted messenger, delivering secure, verified transcripts directly from schools while maintaining Family Educational Rights and Privacy Act (FERPA) compliance.

How Does It Save Your Team Time?

Here’s how Third-Party Ordering for Ed Orgs makes the transcript ordering experience easier and faster for you:

Two-Step Ordering

On the Clearinghouse’s secure site, you can order transcripts on behalf of students and alumni in just two steps. Plus, after you place the order, you can check its status at any time. With that, your staff has ease of mind and can optimize their time while the order is processing.

Simplified Delivery

Electronic transcripts are delivered to your organization via the Clearinghouse’s secure and easy to use exchange network, ETX Plus. There, you can quickly and easily download the transcripts. If you order a printed copy of the transcript, it will be sent to the address designated by your organization. You are in control of where the transcript goes, which minimizes the risk of time-consuming mistakes.

Official Transcripts

An official transcript is a certified record sent directly from the school’s records office to an organization in a sealed envelope or through a secure digital exchange platform. The moment a student downloads the transcript and emails it, it becomes unofficial. Scholarship funds tend to prefer and often only accept official transcripts.

Through Third-Party Ordering for Ed Orgs, you receive only official transcripts. Your staff does not need to verify the validity of a student’s document separately. Because the transcripts are certified, your staff can confidently move forward with the scholarship process as soon as they receive them.

FERPA-Compliant Documents

Third-Party Ordering for Ed Orgs also facilitates your organization’s compliance with FERPA. Before you place an order, you must submit the student’s written consent. This means that your organization does not need to keep track of the consent form in a secondary location.

Get Started with Third-Party Ordering for Ed Orgs

The Clearinghouse is here to help your scholarship fund efficiently order transcripts. As a quick and easy solution to ordering student transcripts, Third-Party Ordering for Ed Orgs simplifies the process. Schedule a 15-minute walkthrough today.