Admit and Enroll New Students Faster with Third-Party Ordering for Admissions

Admissions Teams Can Order Transcripts on Behalf of Students

Transcripts are a critical part of evaluating college applicants. Confirming a student’s academic history helps them move from application to enrollment. However, when an admissions office relies entirely on students to request and send transcripts, delays can slow the admissions process. It also creates extra work for staff and adds friction to the initial student experience.

Third-Party Ordering for Admissions from the National Student Clearinghouse allows admissions offices to request transcripts on behalf of applicants. Rather than wait for students to send their own transcripts, your team can initiate the process as soon as they receive student consent. The result is a smoother admissions workflow that eases the burden on students’ shoulders and gives staff more time to support them.

Why Should Your Admissions Team Sign Up?

Consider these three benefits of signing up for Third-Party Ordering for Admissions through the Clearinghouse:

1. Save time and get transcripts faster. With Third-Party Ordering for Admissions, you can order transcripts from over 1,270 participating institutions from a single location. There’s no need to wait for students because you manage the process yourself.
2. Meet all of your transcript needs with one tool. In addition to ordering and retrieving transcripts, you can also track orders, pull reports, and pay invoices through the same platform.
3. Create a better student experience. Third-Party Ordering for Admissions provides a more frictionless user experience. That easier first interaction can help students feel more supported as they decide where to enroll.

Five Simple Steps to Order and Receive Transcripts

With Third-Party Ordering for Admissions, you can order and retrieve transcripts from one secure location by following these simple five steps.

1. Obtain written consent from the student. This is a mandatory step for the Clearinghouse to fulfill the request and helps ensure your compliance with FERPA. Learn more about our commitment to upholding FERPA.
2. Log in to the Clearinghouse secure site. Log in to our secure site, go to the Transcript Services tab, and select the option to order a transcript for admissions. From there, search for the sending institution.
3. Enter the student and order details. Provide the required student information and complete the transcript request fields carefully so the sending institution can process the order accurately.
4. Submit the order and track the status. Once the details are complete, submit the request. Then, use the secure site to monitor progress and check completed orders.
5. Download the transcript. The ETX Plus platform makes it easy for your school to download and view the transcripts. The option to automate via an API pull option is available for quicker, easier delivery.

Ready to Streamline Transcript Ordering for Your Admissions Office?

At the Clearinghouse, we understand that admissions offices are under pressure to make timely decisions, support applicants, and keep enrollment goals on track. That’s why we created Third-Party Ordering for Admissions — to give your team a secure and efficient way to order student transcripts so that you can keep your admissions process moving.

If you are ready to streamline transcript ordering for your admissions office, contact the Clearinghouse to get started with Third-Party Ordering for Admissions.

Already Participate in Our Electronic Transcript Exchange Service?

If you already participate in the Clearinghouse’s free Electronic Transcript Exchange (ETX) service, you can use upgrade to the sleek ETX Plus user interface and Third-Party Ordering Admissions as an add-on. Contact us today to learn more about our time saving add-ons with ETX.