Reviewing Update Results

After you submit updated data, you will receive an email with a summary of the update files that we processed and instructions to download your update results file. The file is a *.csv file, which you can download from the SFTP site. For instructions on downloading files from the SFTP […]

Formatting the Course Update File Detail Records

Values are either required, not required, or required based on certain conditions. For any values that are not required, you may either populate the fields or leave them blank. Previous: Formatting the Course Term Update File Detail Records  |  Next: Reviewing Update Results  

Valid State Codes

AL AK AZ AR CA CO CT DE DC FL GA HI ID IL IN IA KS KY LA ME MD MA MI MN MS MO MT NE NV NH NJ NM NY NC ND OH OK OR PA RI SC SD TN TX UT VT VA WA WV WI […]

Formatting the Course Term Update File Detail Records

Values are either required, not required, or required based on certain conditions. For any values that are not required, you may either populate the fields or leave them blank. Previous: Formatting the Cohort Update File Detail Records  |  Next: Formatting the Course Update File Detail Records  

Formatting the Cohort Update File Detail Records

Values are either required, not required, or required based on certain conditions. For any values that are not required, you may either populate the fields or leave them blank. Previous: Formatting an Update File  |  Next: Formatting the Course Term Update File Detail Records  

Formatting an Update File

An update data file should be formatted the same as the original file following the same guidelines outlined in Creating a Data File. However, there are key differences in the requirements for each record.

Updating Previously Submitted Data

If you need to make changes to previously submitted and successfully processed data, you can submit an update data file. How to Submit an Update File You can submit an update data file the same way you submitted the original file. The PDP system will match the data with existing […]

Recertifying Submissions

When you re-submit a data file, you may need to recertify the submission. You can only re-certify a submission that has already been certified for the current submission window. You may need to recertify a submission if: After certifying a submission, you uploaded additional data. You have replaced one or […]

Overriding Data Quality Errors

If you review a data quality error and determine that the data is correct, you can override the error. You should only override a data quality error when you are confident that the errors will not affect the quality of the data. When to Override Data Quality Errors You can […]

Reviewing Data Quality Errors

Once you have certified a submission, the PDP system performs data quality checks on the data files. If a submission passes all quality checks, the system will generate reports from the data. If a submission fails a quality check, the system will email you to inform you of the failure […]