The National Student Clearinghouse is incorporating a new validation that compares inconsistencies in a student’s reported “Program Enrollment Status” and “Program Status Effective Date” in Enrollment Reporting’s Error Resolution on the Web reporting process. This enhancement is part of the Clearinghouse’s continued commitment to providing exceptional support that helps your institution meet evolving NSLDS (National Student Loan Data System) and FSA (Federal Student Aid) Title IV enrollment compliance reporting expectations.

Why is the new validation being added to Error Resolution on the Web reporting?

In consultation with NSLDS, FSA, and our school clients, the Clearinghouse is adding the additional validations to ensure institutions maintain compliance with the following guidance in the NSLDS Enrollment Reporting Guide (see page 20):

“This date only changes when the student’s enrollment status changes, for example, when the student drops from full-time enrollment to half-time enrollment.” 

What is the new 1821 Warning Code series?

The new series includes Warning Codes 1821 to 1826, which are used to report up to six program-level records per student (e.g., 1821 – Program 1, 1822 – Program 2, 1823 – Program 3, etc.). The 1821 Warning Code series is slated to be in place by the end of January 2022.

On the Error Resolution on the Web screen, the 1821 Warning Code series will be displayed in black. We strongly encourage your institution to review any records that have been flagged and update them as appropriate.

Which enrollment records does the new 1821 Warning Codes series flag?

The 1821 Warning Code series flags “Program Enrollment Status” inconsistencies on student records in the incoming enrollment file and presents them to the institution for review in our Error Resolution on the Web application. The record is flagged with an 1821 Warning Code if 1) the “Program Enrollment Status” and the “Program Enrollment Status” in the incoming enrollment file is changed and 2) the “Program Status Effective Date” is unchanged from the last certified “Program Status Effective Date” (as compared to the previously certified enrollment for the same program).

This flag enables performing mass updates and group edits for each of the warning codes in the series (1821-1826) within Error Resolution on the Web. As a result, you can quickly fix “Program Enrollment Status” and “Program Status Effective Date” inconsistencies.

If you receive an 1821-1826 Warning Code and have a question, please contact the Data Operations Analyst assigned to your Enrollment File. Your Data Operations Analyst’s direct contact information is available on the summary screen within the Clearinghouse Error Resolution on the Web application.