Cohort Query & SAM
Student Achievement Measure (SAM) and StudentTracker
The Student Achievement Measure (SAM) Project is a joint initiative of the six national higher education presidential associations: the American Association of Community Colleges (AACC), AASCU, the American Council on Education (ACE), the Association of American Universities (AAU), A·P·L·U, and the National Association of Independent Colleges and Universities (NAICU). The Clearinghouse has updated its cohort query output to provide institutions with the additional tables related to SAM.
Frequently Asked Questions
Cohort Query & SAM
We recently joined the Clearinghouse, but did not submit historical enrollment files. Can we send them now?
No, unfortunately. Because the Clearinghouse uses a live reporting system, the nuances of adding historical files are extensive. If you did not submit historical enrollment files to the Clearinghouse, you should consider the following:
- If your institution has participated with the Clearinghouse long enough to get the four-year retention rate (i.e., Fall 2004 for the Fall 2000 freshmen cohort), then the data you need for the Student Achievement Measure will be available.
- If your institution began its Enrollment Reporting service (aka, Core) more recently, you will need to contact a SAM official about options for creating your local retention rates internally until you have sufficient historical data to use the StudentTracker tool. The Clearinghouse can still produce the transfer, retention, and completion rates for you.
Our state system office handles this type of reporting for us. Can they create the table through the Clearinghouse?
Yes, if your system office has a StudentTracker agreement with the Clearinghouse and your school participates in our Enrollment Reporting (aka, Core) and DegreeVerify services, your system office can submit these requests on your behalf. System accounts do not currently have the ability to submit this query type through their own accounts for the entire system. However, they can submit the data on behalf of each school.
We participate in Enrollment Reporting and StudentTracker, but not DegreeVerify. Why isn’t that enough for the outcomes table?
One of the key precepts of the Clearinghouse’s partnership with our participating institutions is that you must share your enrollment and degree information in order to receive the same data from other participating institutions. This ensures that all schools are treated equally. Therefore, in order to receive degree information in your StudentTracker file, you must provide your data to us.
Yes, when you join the Clearinghouse, you have a one-time opportunity to submit historical enrollment files. Once your institution is active, we cannot add historical records to the active system. As you prepare to go live with your Enrollment Reporting service (aka, Core), make sure you consider how far back your data needs to go to produce a complete outcomes table.
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