Reverse Transfer FAQs
Eligibility requirements for reverse transfer degrees are handled between the institutions exchanging course and grade data. The host institutions only send student information via the course and grade data exchange platform.
Obtaining and tracking student consent is handled outside of the Clearinghouse’s solution by either the host institution or DGI. Host institutions only send course and grade data for eligible students via Reverse Transfer once consent is obtained.
Like all Clearinghouse services, Reverse Transfer is designed to facilitate an institution’s compliance with the Family Educational Rights and Privacy Act (FERPA), The Higher Education Act, and other applicable laws.
The typical minimum number of credits for an associate degree is 60. DGI’s can filter total earned credit hours for students they receive in their Reverse Transfer files. Some schools prefer to evaluate student who have not earned less credits so they can advise them on the appropriate equivalent course work required at the host to further foster Reverse Transfer degree completion. Other DGI’s prefer to increase the limit as they have found a greater percentage of degrees have been awarded to records evaluated at a higher credit threshold than the typical 60.
Does the degree-granting institution need to obtain an official transcript from the host institution before awarding an associate degree to an eligible student?
Reverse Transfer’s course and grade data exchange provides all the necessary student data directly from the host to facilitate credit evaluation and awarding the degree without an official transcript. The Clearinghouse, however, is not involved in the DGI’s decision, which may or may not also require an official transcript.
The National Student Clearinghouse’s Reverse Transfer platform is the first national automated solution that enables course and grade data to be transferred from a four- or two-year institution to any two-year institution in order to award associate degrees to eligible students.
In Reverse Transfer, the two parties exchanging course and grade data are known as the host institution (the institution where the student is currently enrolled) and degree-granting institution or DGI (the institution that will be awarding the degree). A host institution can be either a four- or two-year institution.
Reverse Transfer File Questions
I’m with a degree-granting institution (DGI) and my file is no longer available on FTP. How can I retrieve the file?
Files are stored and available on FTP for up to 180 days. Go to “File Submission Summary” on the Reverse Transfer user interface and select “Generate” for the files you would like to access.
The Clearinghouse encourages schools to send cumulative data for students in every file they submit. Our robust de-duping processes will identify course work previously submitted.
Including the student’s entire history in every submission ensures that complete records have been sent. While you have the option to send data for only one period, we have found extracts can be tricky if a student stops out and then re-admits, or if there were grade changes. The Clearinghouse will create the files for the two-year schools accordingly.
Should we submit student data for all our transfer students or only those who transferred from schools with which we have an articulation agreement?
The Clearinghouse encourages schools to submit data for all transfer students who have given consent to have their records exchanged. We will process your file and send the information to the appropriate two-year school, wherever it is in the U.S.
Reverse Transfer Login Creds
The user administrator contact assigned to your Reverse Transfer account can submit additional names to your Client Success Manager. Once your account is updated, the new users will receive instructions via email on how to manage their credentials.