Fee Schedule for Colleges & Universities
Enrollment Reporting
Federal Family Education Loan Program
Student Status Confirmation Reports (SSCRs) for guaranty agencies and NSLDS
No charge
Deferment forms and enrollment verifications
No charge
Federal Direct Student Loan Program
SSCRs through the NSLDS
No charge
Deferment forms and enrollment verifications
No charge
Online Data
Electronic reports made to other eligible requestors
No charge
Secure web access to institution- and student-specific data
No charge
Enrollment Verification
Perkins and private loan deferments and processing requests from scholarship grant and other aid programs
No charge
DegreeVerify℠
Verification of degrees and other academic achievements to employers, background screening firms, and others
No charge
EnrollmentVerify℠
Verification of enrollment to student service providers (e.g., credit grantors, housing providers, travel companies, software discounters)
No charge
Secure web access for students and alumni of participating institutions to:
- Print enrollment certificates
- More efficiently order their transcript using the Clearinghouse’s Next Generation Transcript Ordering Experience
- Download and share their CeDiploma®
- Import and share their digital credentials on Credly’s Acclaim platform
- View their academic records
No charge
Postsecondary Data Partnership
Institutions
- <4,000 FTE enrollment
- 4,000–9,999 FTE enrollment
- ≥10,000 FTE enrollment
System of Institutions or State Agencies: Annual price is equal to the sum of the individual prices for all institutions included in the subscription.
We are providing the following discounts/promotions.
(1) State and/or system with a single student information system instance would only be charged one fee based on the published single-institution rate (e.g., $3,995).
(2) Any institution with less than 500 enrollment and part of a third-party (e.g., Achieving the Dream) will be provided an exception annual subscription pricing in the amount of $1,495 per year.
(3) For systems and states that sign-up with ≥ 12 institutions, we will not invoice/charge for institutions ≤ 500 FTE.
(4) Any State or System of Institutions where there is one primary point of contact with more than 9 institutions, will be provided a 15% discount on an annual subscription.
(5) For systems and states that sign-up with ≥ 40 institutions and execute a three-year (or longer) commitment will provide a 30% discount on annual subscriptions.
$2,695
$3,295
$3,995
Student Success Initiatives
- <40 institutions
- 40–99 institutions
- 100–159 institutions
- 160–199 institutions
- 200–599 institutions
- ≥600 institutions
$9,995
$19,995
$29,995
$39,995
$69,995
$89,995
- <40 institutions
- 40–99 institutions
- 100–159 institutions
- 160–199 institutions
- 200–599 institutions
- ≥600 institutions
$29,995
$39,995
$49,995
$59,995
$89,995
$119,995
Nonprofit and Scholarship Providers
Coming soon.
Reverse Transfer
Automated platform enabling course/grade data to be transferred from a four- or two-year institution to any two-year institution in order to award associate degrees to eligible students
No charge
StudentTracker®
Standard Annual Subscription
Reports on the enrollment status at other institutions of your prospective, current, and former students.
A single StudentTracker subscription can be used by all collegiate areas budgeted from institutional funds that are not funded or reimbursed by outside entities.
There are three options. You can:
- Get StudentTracker for FREE by:
- Participating in our free DegreeVerify and EnrollmentVerify services,
AND - Reporting at least 50% of these additional data elements:
- Class/credential (column AA)
- College student ID (column AG)
- Major course of study 1(column Y) and/or NCES CIP code for major 1 (column W)
- Participating in our free DegreeVerify and EnrollmentVerify services,
- Reduce the fee by 50 percent (you pay only 5¢ times your school’s enrollment or a $150 minimum) by:
- Participating in our free DegreeVerify and EnrollmentVerify services,
OR - Reporting these additional data elements in your Enrollment Reporting files:
- Class credential (column AA)
- College student ID (column AG)
- Major course of study 1 (column Y) and/or NCES CIP code for major 1 (column W)
- Please reference the Enrollment Reporting Programming and Testing Guide to report these data elements.
- Participating in our free DegreeVerify and EnrollmentVerify services,
- Pay an annual fee equal to your school’s enrollment* times 10¢, payable in advance (minimum annual fee is $300).
Premium Service Annual Subscription
Adds a robust suite of research tools to your standard StudentTracker subscription:
- Analysis-Ready Report: Displays one row per student, enabling immediate analysis of detail report across eight (8) academic years
- Ability to Re-Run Files: Provides newest data in our database for same cohort of students with up to four (4) reloads over 365 days¹
- Signature & Snapshot Reports for Your Institution: Comprehensive completion, persistence/retention, and tracking transfer rates specific to your institution and/or system of institutions
- Data Visualization: Graphical representation of your institution-specific outcomes and trends, including gender, race/ethnicity, remediation, and institutions attended by name and sector
Institutions:
Based on enrollment volume (annual price)*
- $795: < 4,000 enrollment
- $1,295: ≥ 4,000 to 9,999 enrollment
- Institutions that did not report an enrollment number to IPEDS will be charged $1,295
- $1,995: ≥ 10,000 enrollment
System of Institutions:
Annual price is equal to the sum of the individual prices for all institutions included in the subscription.
StudentTracker® for Outreach
Reports on the postsecondary enrollment status of outreach program participants nationwide.
Small Program
- Data File Limit: 12 submissions
- Annual Record Limit: 5,000 records
$595 per year
Medium Program
- Data File Limit: 15 submissions
- Annual Record Limit: 10,000 records
$1,000 per year
Large Program
- Data File Limit: 20 submissions
- Annual Record Limit: 20,000² records
$2,500 per year
Transcript Services
Electronic Transcript Exchange℠
Web-based service that enables participants to securely exchange an unlimited number of electronic transcripts via the Clearinghouse’s secure network.
No charge
Transcript Ordering
Web-based transcript ordering.
No charge
“Touch-free” electronic processing and delivery (for Ellucian’s Banner®, Colleague®, or PowerCampus™ system users only)
No charge
Transcript Center
Web-based application for securely and electronically requesting and receiving high school transcripts from connected high schools.
No charge
NSC SecurePrint®
Secure and automated print-to-mail transcript service compatible with our FAST, FASTER, and FASTEST transcript solutions.
No charge
Third-Party Ordering for Admissions
Online service that enables admissions officers, who have student consent, to order transcripts for their institution’s admitted students and applicants.
$10 processing fee per order (participating Transcript Ordering institutions with an active account will receive a $5 discount), plus any sending institution fees, and any delivery fees, as applicable.
Orders invoiced monthly.
Third-Party Ordering for Registrars
Online service that enables registrars at participating Transcript Ordering institutions to order transcripts for students at their institution for whom they have the student’s signed FERPA consent.
The Clearinghouse processing fee, plus any applicable Clearinghouse delivery fee. Fees are taken out of month remittance or included in the monthly invoice.
Clearinghouse Academy
Half-day workshop that teaches you how to more fully utilize our services. Workshops are held regularly throughout the country. (For more, see Clearinghouse Academy.)
No charge
*Enrollment is equal to the fall enrollment (headcount) as reported to the federal government (IPEDS). Fee schedule effective January 1, 2018.
¹ Applies to files created on and after July 23, 2016
² If you have more than 20,000 records to track, please contact us to discuss available options.