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Fee Schedule for Colleges & Universities

Financial Aid Services  Enrollment Reporting

Federal Family Education Loan Program

Student Status Confirmation Reports (SSCRs) for guaranty agencies and NSLDS

No charge

Deferment forms and enrollment verifications

No charge

Federal Direct Student Loan Program

SSCRs through the NSLDS

No charge

Deferment forms and enrollment verifications

No charge

Online Data

Electronic reports made to other eligible requestors

No charge

Secure web access to institution- and student-specific data

No charge

Enrollment Verification

Perkins and private loan deferments and processing requests from scholarship grant and other aid programs

No charge

Verification Services  DegreeVerify℠

Verification of degrees and other academic achievements to employers, background screening firms, and others

No charge

Verification Services  EnrollmentVerify℠

Verification of enrollment to student service providers (e.g., credit grantors, housing providers, travel companies, software discounters)

No charge

Myhub

Secure web access for students and alumni of participating institutions to:

  • Print enrollment certificates
  • More efficiently order their transcript using the Clearinghouse’s Next Generation Transcript Ordering Experience
  • Access JoinFakt.com to earn money taking surveys and help shape leading brands
  • Download and share their CeDiploma®
  • Import and share their digital credentials on Credly’s Acclaim platform
  • View their academic records

No charge

Research Services  Postsecondary Data Partnership

Institutions​

The institution receives access to interactive dashboards and the analysis-ready file.
  • <4,000 FTE enrollment
  • 4,000–9,999 FTE enrollment
  • ≥10,000 FTE enrollment

System of Institutions or State Agencies: Annual price is equal to the sum of the individual prices for all institutions included in the subscription.

We are providing the following discounts/promotions.

(1) State and/or system with a single student information system instance would only be charged one fee based on the published single-institution rate (e.g., $3,995).

(2) Any institution with less than 500 enrollment and part of a third-party (e.g., Achieving the Dream) will be provided an exception annual subscription pricing in the amount of $1,495 per year.

(3) For systems and states that sign-up with ≥ 12 institutions, we will not invoice/charge for institutions ≤ 500 (IPEDS).

(4) Any State or System of Institutions where there is one primary point of contact with more than 9 institutions, will be provided a 15% discount on an annual subscription.

(5) For systems and states that sign-up with ≥ 40 institutions and execute a three-year (or longer) commitment will provide a 30% discount on annual subscriptions.

$2,695
$3,295
$3,995

Student Success Initiatives

The organization receives access to interactive dashboards and agrees to actively promote PDP adoption among the institutions they work with.
  • <40 institutions
  • 40–99 institutions
  • 100–159 institutions
  • 160–199 institutions
  • 200–599 institutions
  • ≥600 institutions

$9,995
$19,995
$29,995
$39,995
$69,995
$89,995

The organization receives the interactive dashboards and the analysis-ready file with no student identifying information and agrees to actively promote PDP adoption among the institutions they work with.
  • <40 institutions
  • 40–99 institutions
  • 100–159 institutions
  • 160–199 institutions
  • 200–599 institutions
  • ≥600 institutions

$29,995
$39,995
$49,995
$59,995
$89,995
$119,995

Nonprofit and Scholarship Providers

Coming soon.

Data Exchange Services  Reverse Transfer

Automated platform enabling course/grade data to be transferred from a four- or two-year institution to any two-year institution in order to award associate degrees to eligible students

No charge

Research Services  StudentTracker®

Standard Annual Subscription

Reports on the enrollment status at other institutions of your prospective, current, and former students.

A single StudentTracker subscription can be used by all collegiate areas budgeted from institutional funds that are not funded or reimbursed by outside entities.

There are three options. You can:

  1. Get StudentTracker for FREE by:
    • Participating in our free DegreeVerify and EnrollmentVerify services, AND
    • Reporting these additional data elements: class level, college ID, and major and/or CIP
  2. Reduce the fee by 50 percent (you pay only 5¢ times your school’s enrollment or a $150 minimum) by:
    • Participating in our free DegreeVerify and EnrollmentVerify services, OR
    • Reporting these additional data elements: class level, college ID, and major and/or CIP
  3. Pay an annual fee equal to your school’s enrollment* times 10¢, payable in advance (minimum annual fee is $300).

 

Premium Service Annual Subscription

Adds a robust suite of research tools to your standard StudentTracker subscription:

  • Analysis-Ready Report: Displays one row per student, enabling immediate analysis of detail report across eight (8) academic years
  • Ability to Re-Run Files: Provides newest data in our database for same cohort of students with up to four (4) reloads over 365 days¹
  • Signature & Snapshot Reports for Your Institution: Comprehensive completion, persistence/retention, and tracking transfer rates specific to your institution and/or system of institutions
  • Data Visualization: Graphical representation of your institution-specific outcomes and trends, including gender, race/ethnicity, remediation, and institutions attended by name and sector

Institutions:
Based on enrollment volume (annual price)*

  • $795: < 4,000 enrollment
  • $1,295: ≥ 4,000 to 9,999 enrollment
    • Institutions that did not report an enrollment number to IPEDS will be charged $1,295
  • $1,995: ≥ 10,000 enrollment

System of Institutions:
Annual price is equal to the sum of the individual prices for all institutions included in the subscription.

Research Services  StudentTracker® for Outreach

Reports on the postsecondary enrollment status of outreach program participants nationwide.

Small Program

  • Data File Limit: 12 submissions
  • Annual Record Limit: 5,000 records
  • Maximum Web User Accounts: 5 users

$595 per year

Medium Program

  • Data File Limit: 15 submissions
  • Annual Record Limit: 10,000 records
  • Maximum Web User Accounts: 10 users

$1,000 per year

Large Program

  • Data File Limit: 20 submissions
  • Annual Record Limit: 20,000² records
  • Maximum Web User Accounts: 15 users

$2,500 per year

Data Exchange Services  Transcript Services

Electronic Transcript Exchange℠

Web-based service that enables participants to securely exchange an unlimited number of electronic transcripts via the Clearinghouse’s secure network.

No charge

Transcript Ordering

Web-based transcript ordering.

No charge

“Touch-free” electronic processing and delivery (for Ellucian’s Banner®, Colleague®, or PowerCampus™ system users only)

No charge

Transcript Center

Web-based application for securely and electronically requesting and receiving high school transcripts from connected high schools.

No charge

NSC SecurePrint®

No charge

Third-Party Ordering for Admissions

Online service that enables admissions officers, who have student consent, to order transcripts for their institution’s admitted students and applicants.

$10 processing fee per order (participating Transcript Ordering institutions with an active account will receive a $5 discount), plus any sending institution fees, and any delivery fees, as applicable.

Orders invoiced monthly.

Third-Party Ordering for Registrars

Online service that enables registrars at participating Transcript Ordering institutions to order transcripts for students at their institution for whom they have the student’s signed FERPA consent.

The Clearinghouse processing fee, plus any applicable Clearinghouse delivery fee. Fees are taken out of month remittance or included in the monthly invoice.

  Clearinghouse Academy

Half-day workshop that teaches you how to more fully utilize our services. Workshops are held regularly throughout the country. (For more, see Clearinghouse Academy.)

No charge

*Enrollment is equal to the fall enrollment (headcount) as reported to the federal government (IPEDS). Fee schedule effective January 1, 2018.
¹ Applies to files created on and after July 23, 2016
² If you have more than 20,000 records to track, please contact us to discuss available options.