Using StudentTracker

StudentTracker data is highly accessible, available as individual student queries via the Web, flat files, Excel spreadsheets, or aggregate summary reports.

Individual Student Look-Ups via the Web

Your annual StudentTracker subscription includes an unlimited number of individual student look-ups via our secure Web site.

To request web access, contact the Clearinghouse Web administrator at your institution. If you do not know who your institution's Web administrator is, contact studenttracker@studentclearinghouse.org.

Batch File Exchanges

One of the benefits of StudentTracker is your ability to use it to enrich your records with enrollment and degree data* from other institutions. StudentTracker's batch file exchange feature enables you to obtain information for large group cohort studies using one of five research options:

• Preparing Your File. The Clearinghouse will provide you with file format specifications to build your research inquiry file. Files can be prepared using either Excel or flat file format.
  
• Transmitting Your File. You can send your files to us using your Clearinghouse secure FTP account (a StudentTracker client coordinator will help you set up your account). Each time you successfully upload a file, a file delivery receipt will be emailed to you.
  
• Obtaining Your Research Results. You will receive a new files email when your StudentTracker results are ready for retrieval from your secure FTP account. Your StudentTracker research results include (click the name to see a sample of the report):
  
  • Control Report: Overview of your original inquiry and the results
  • Aggregate Report: Summary of the first schools attended by your cohort
  • Student Detail Report: Specific enrollment information about your cohort

You should allow 72 hours for your request to be processed.
If you do not receive your results by then, please contact us at studenttracker@studentclearinghouse.org.

*Your school must be a DegreeVerify participant to receive detailed degree information.