Institutions are required to:
The Clearinghouse reports enrollment information automatically to our participating loan holders and NSLDS within about one week of loading your institution's enrollment data to our system.
Review the student's notification history on the Clearinghouse secure Web site. Click the "Student-Look Up" tab and select the following options:
When a status change is discovered after it has occurred, compliance is determined based on the date you identify the status change ("date of determination"). The applicable regulatory references are §682.605 and §668.22(b) or (c). Additional guidance on "date of determination" is located in Volume 5, Chapter 1 of the FSA Handbook.
You can provide your auditor with a more complete enrollment reporting overview by referencing the information on the Clearinghouse secure Web site and "active and inactive" NSLDS Enrollment Detail screens. Please see the Clearinghouse's "Auditor's Guide" for additional information.
When a status change is discovered after it has occurred, compliance is determined based on the date your institution identifies the status change ("date of determination"). The applicable regulatory references are §682.605 and §668.22(b) or (c).
Important: If a student notifies you that he or she will not return to your institution for the next regularly scheduled term, you should report the student's last date of at least half-time attendance (probably the end date of the previous term) to the Clearinghouse as soon as possible. This reporting can be completed via online update or within an enrollment file.
If the student simply does not return for the fall term, with no notification to your institution that they will not be returning, then the Clearinghouse will determine his or her last date of attendance based on the last data you reported for the student. Your first-of-term report should be provided to the Clearinghouse no later than three weeks after the term has started in order to comply with §682.605(a).
We will work with the Department of Education (ED) to align your Student Status Confirmation Reports (SSCRs) creation schedule to your Clearinghouse transmission schedule, once you establish it. Typically, ED presets a generic bimonthly SSCR schedule. However, your Clearinghouse transmission schedule prompts an SSCR reporting schedule that is specific to your academic calendar and unique enrollment reporting demographic.
An SSCR is scheduled for the month following a required enrollment transmission, as listed on your Clearinghouse transmission schedule. Establishing an accurate transmission schedule and reporting data to the Clearinghouse as scheduled helps to ensure that your enrollment data is reported to NSLDS on time via the SSCR process. This fulfills the SSCR completion requirement in §682.610(c)(1)/685.309(b)(2).
Your prompt reporting to the Clearinghouse enables us to proactively report enrollment to lenders and/or guaranty agencies and NSLDS on your behalf. If you send the Clearinghouse an enrollment update, via electronic file or online update, it will be included in our weekly transmission to the student loan community. The weekly transmission, also called "SSCR Dataflow #2" in the "Auditor's Guide," establishes the foundation for the timely servicing of student loans and prevents delinquent and/or defaulted student loans, see §682.610(c)(2)/685.309(b)(2).
Customizing your Clearinghouse transmission schedule to your student demographics, academic calendar and policies for enrollment management and adhering to the schedule you create will help ensure your compliance with regulatory guidelines, as specified in §668.22, §682.605, and §682.610/685.309.
The SCHER1 is a report generated by NSLDS. The Clearinghouse cannot provide your institution with this specific report. We can, however, provide you with the "History of NSLDS SSCRs Processed by the Clearinghouse," located under the "Student Reporting" tab on the Clearinghouse secure website. This report provides your auditors with the date an SSCR was created, the date the SSCR was received by the Clearinghouse, and the date the SSCR roster was processed.
The Clearinghouse's annual audit is typically posted to the public website (www.studentclearinghouse.org/audit) in mid to late October.
To request assistance from a member of our Audit Resource Team, email us at email@example.com.